Virtual Event Services
CE Learning Systems produces and hosts online Virtual Events. Client wishes to participate in the event as an exhibitor/sponsor, and CE Learning Systems and Client agree that CE Learning Systems shall provide Client with an online virtual “exhibit space” and other elements of the agreed package indicated on this Agreement. CE Learning Systems will provide on-demand viewing of the Event, including Client’s contributions thereto, for a period of three (3) months after the live Event date.
Event Responsibilities
CE Learning Systems. Except as otherwise described, CE Learning Systems’ event team will handle all Event details, including creating or otherwise arranging for the presentation of content for conference
sessions, recruiting attendees and exhibitors, providing virtual exhibit hall spaces to clients and managing the Event. Client. Client will be responsible for the virtual exhibit hall meeting that will reside in the virtual
Exhibit Hall space, including providing the content to be presented in the booth, and staffing the virtual meeting on the day of the live Event. Client will be responsible for creating and/or licensing and securing all rights to fully use as contemplated by this Agreement all the content to be presented in Client’s exhibit.
CE Learning Systems reserves the right, but has no obligation, to review Client’s proposed exhibit hall content prior to the Event.
Registrant List
(a) Use of Registrant List. Client represents and warrants to CE Learning Systems that it will not sell or otherwise provide the Registrant List, in whole or in part, to any third party, but instead shall use the Registrant List solely for Client’s own educational and self-promotional purposes; provided that such permitted use shall include Client’s use of third party marketing companies or other agents to accomplish such purposes as long as those companies agree to use the Registrant List solely for the benefit of Client. Notwithstanding the foregoing, once Client has established its own independent business relationship with the persons on the Registrant List by e-mailing or otherwise contacting such persons concerning products/services that are not jointly produced/presented with CE Learning Systems Client may use the information contained on the Registrant List in any manner permitted by its privacy policy; provided, that Client may not identify CE Learning Systems as the source of such information when sharing or disclosing such information to third parties (if such sharing or disclosing is permitted under its privacy policy).
(b) Compliance with Laws/Information Security. Client shall (A) use the Registration List in accordance with any and all applicable laws and regulations, federal, state, or foreign, governing the use of such information, including any and all applicable privacy laws (including the U.S. CAN-SPAM law), as well as Client’s posted privacy policy; (B) shall electronically store and process the Registration List on secure, password-protected computer systems in a controlled environment reasonably designed to protect the information contained on such systems from unauthorized access, use or disclosure; and (C) promptly notify CE Learning Systems upon Client’s discovery of any breach of the security of computer systems on which the Registration List was stored or processed if the Registration List was, or is reasonably believed to have been, acquired by any unauthorized person.
Payment Terms
Full payment is due with the completed contract.
Cancellation: Cancellation of exhibit space or sponsorship is required in writing. There are NO REFUNDS on cancellation of a Virtual Conference Package.
